Administrative Assistant

Summary

We’re looking to add an experienced Administrative Assistant to our team. The ideal candidate loves food and working with people to plan events. They are organized and detail-oriented with exceptional communication skills. This position supports the Owner and Executive Chef with managing email and calendars, ordering supplies, and corresponding with clients. Knowledge of food and beverage or hospitality industry is required. Regular hours are Monday – Friday, 9am – 4pm, with the possibility of some weekends, early mornings, and evenings. This is an hourly position with paid time off after a probationary period.

Responsibilities and Duties

• Supports owner and executive chef, helping to manage email and daily schedules
• Coordinates with clients and vendors via phone and email to answer inquiries, schedule events, and update event details
• Follows up with clients regarding payments and receipts
• Must be willing to work 9:00am – 4:00pm, Monday – Friday, and occasionally early mornings, weekends and evenings
• Prepares proposals and event worksheets
• Prepares food, beverage, and supplies orders
• Assists with preparing for events including making labels and signage, ordering event supplies, and packing
• Assists with marketing and social media posts

Qualifications and Skills

• Must be super detailed and able to manage multiple projects
• Excellent organizational skills with strong written and verbal skills, outstanding interpersonal skills
• Food and beverage and/or hospitality experience required
• Ideal candidate loves food and planning menus
• Strong PC skills including Microsoft Word, Excel and willing to learn other computer software
• Proficient with social media including Buffer, Facebook, Instagram
• Must have valid driver’s license and be able to lift 25lbs

Menu Maker is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, genetic information, status as a protected veteran or status as a qualified individual with a disability, or any other characteristic protected by applicable Federal, State or Local law.